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Department of Public Works Dept Is Hiring An Administrative Officer

(OFFICE OF THE MEC: PUBLIC WORKS AND INFRASTRUCTURE)
REF NO: PWI 25/01

ADMINISTRATIVE SUPPORT AND CO-ORDINATION OFFICER


SALARY:

R849 702 per annum (Level 11)

CENTRE:

Bloemfontein

REQUIREMENTS:

  • An appropriate National Diploma on NQF Level 6.
  • At least 3 years of experience below middle management, preferably at the Assistant Director level.
  • Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
  • Proven management competencies.
  • Working knowledge of the political and parliamentary processes in South Africa.
  • Computer literacy.

DUTIES:

  • Administrative and Coordination Activities:
    Manage and coordinate administrative activities within the office of the executive authority.
    Develop, implement, and maintain systems, registers, and databases to monitor and manage the flow of documents to, from, and within the office of the executive authority.
  • Correspondence and Submissions:
    Compile correspondence, submissions, and cabinet memoranda as required.
    Study, edit, and comment on submissions to be submitted to the executive authority for consideration.
  • Procurement and Budget Management:
    Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
  • Logistical Support:
    Oversee logistical support in the office of the executive authority.
  • Filing and Document Management:
    Develop, implement, and maintain a filing system for the office of the executive authority.
    Manage the office registry and ensure that documents are classified in accordance with the MISS prescripts. Handle all documents in line with their classification.
  • Stakeholder Liaison:
    Liaise with internal and external role players regarding matters related to the portfolio of the executive authority.
  • Executive Council Support:
    Brief the Head Office of the MEC on matters related to the executive authority’s portfolio on the agenda of the executive council.
    Manage the distribution of memoranda to executive council members and submissions to the relevant legislature and standing/portfolio committees.
  • Record-Keeping and Decision Monitoring:
    Keep records of decisions made by the executive council and alert the Head Office of the MEC of actions to be taken and due dates.
  • Supervision of Employees:
    General supervision of employees in the office of the executive authority.
    Conduct quality control of work delivered by supervisees.
    Provide advice and guidance to supervisees on all work-related matters.
    Serve as the formal disciplinary authority for supervisees.
    Ensure supervisees are adequately trained and developed to meet work standards efficiently and effectively.

ENQUIRIES:

Mr. S. Diakos, Director: Human Resources Management
Tel No: (051) 492 3811

Department of Public Works and Infrastructure

Submission Address:
Applications must be submitted to:
Head: Public Works and Infrastructure, Human Resources Management Directorate

  • Postal Address: P.O. Box 7551, Bloemfontein, 9300
  • Hand Delivery: Applications that are hand-delivered must be brought to the Foyer of OR Tambo House and placed in the appropriately marked box at:
    • Security, Ground Floor, OR Tambo House, St. Andrews Street, Bloemfontein
  • Email: Applications can also be sent to erecruitmentfsdpwi@fsworks.gov.za.
    Note: No applications will be accepted by staff in offices within the building.

Closing Date:
31 January 2025


Directions to Applicants

  1. Application Form:
    Applications must be submitted using the newly prescribed Z83 application form, obtainable from any Public Service Department or online at http://www.info.gov.za.
    • The Z83 form should be completed in a manner that allows the selection committee to assess the application based on the provided information.
  2. Required Documentation:
    • Applicants are not required to submit copies of qualifications and other relevant documents when applying.
    • Only the Z83 form and a detailed Curriculum Vitae are required at the application stage.
    • Shortlisted candidates will be required to submit certified copies of documents before or on the day of the interview, following communication.
  3. Disqualification:
    • If certified copies contradict details on the CV or Z83 form, the applicant will be disqualified and removed from the shortlist.
    • Only shortlisted candidates must provide proof of residence.
  4. Foreign Qualifications:
    • Applicants with foreign qualifications must attach an evaluation certificate from the South African Qualification Authority (SAQA).
    • Failure to submit the requested documents will result in disqualification.
  5. Reference Number:
    • Applicants must indicate the reference number of the vacancy in their applications.
    • For multiple posts, separate applications with all required documentation must be submitted for each post.
  6. Late Applications:
    • Applications received after the closing date or those that do not comply with instructions will not be considered.
    • Faxed or late applications will NOT be accepted.
  7. Additional Information and Enquiries:
    • Candidates requiring further details regarding the advertised post should direct their queries to the relevant contact person indicated in the advertisement.
  8. Assessment and Checks:
    • Shortlisted candidates will undergo a security assessment on the interview day.
    • Suitable candidates will be subjected to personnel suitability checks, which include:
      • Criminal record check
      • Citizenship verification
      • Financial/asset record check
      • Qualification/study verification
      • Previous employment verification
  9. Outcome Notification:
    • If you have not been contacted within 4 months of the closing date of this advertisement, please consider your application unsuccessful.

Important Note:
Ensure compliance with all instructions to avoid disqualification. VIEW THE ORIGINAL JOB ADVERTISEMENT HERE