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How To Write a Professional eMail For a Job Application

Below is a Template that I have used before when applying for a job, that I was successful with.

Steps to Write an Email for a Job Application

  1. Subject Line:
    Use a clear and professional subject line that includes your name and the job title.
    Example: Application for Charge Sister Position – [Your Name]
  2. Salutation:
    Address the recipient formally. Use their name if known (e.g., Dear [Recipient’s Name]). If unsure, use Dear Hiring Manager.
  3. Introduction:
    Start by stating the purpose of the email. Mention the position you’re applying for and where you found the job posting.
  4. Body:
    • Briefly highlight your qualifications and experience relevant to the role.
    • Mention why you’re interested in the position and how your skills align with the company’s needs.
    • Refer to your attached documents (e.g., resume, cover letter).
  5. Closing:
    • Express gratitude for their time and consideration.
    • Indicate your willingness to provide additional information or attend an interview.
  6. Sign-Off:
    Use a professional closing such as Sincerely or Best regards, followed by your full name.
  7. Attachments:
    Ensure you attach all relevant documents (e.g., resume, cover letter, certifications). Label the files clearly (e.g., [Your Name]_Resume).

Example Email

Subject: Application for Charge Sister Position – [Your Name]

Dear Hiring Manager,

I am writing to express my interest in the Charge Sister position at Lancet Laboratories, as advertised. With over [X years] of nursing experience and a strong background in phlebotomy and administrative management, I am eager to contribute to your team.

In my current role as [Your Current Job Title], I have honed skills in [specific skills related to the job], which align closely with the requirements of this position. My ability to [key strength or accomplishment] has consistently contributed to [positive outcome].

I am particularly drawn to this opportunity because of Lancet Laboratories’ commitment to excellence in patient care and innovation. My expertise in [specific area] and dedication to professional growth make me a strong candidate for this role.

Please find my resume and other supporting documents attached for your review. I would welcome the opportunity to discuss how my skills and experiences align with the needs of your team.

Thank you for considering my application. I look forward to the possibility of contributing to Lancet Laboratories’ mission.

Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]

Checklist Before Sending

  • Proofread for grammar and clarity.
  • Double-check the recipient’s email address.
  • Ensure all attachments are included.
  • Use a professional email address.

By following this format, your email will appear professional and increase your chances of making a positive impression.