Position Details
Closing Date: 2024/12/20
Reference Number: ETH241206-6
Job Number: 51000334
Job Title: Senior Administration Officer
Job Type: Permanent
Job Grade: T11
Division: Nil
Department: City Hall Support
Branch: Records
Vacancy Group: CORPORATE AND HUMAN CAPITAL
Reporting To: Manager (Records)
Location:
- Town/City: ETHEKWINI
- Province: KwaZulu-Natal
- Country: South Africa
Special Conditions: NIL
Job Purpose
To provide a Registry service and Records management function to the City Administration Unit by undertaking the creation, maintenance, storage, and distribution of Council records in paper, electronic, and other formats.
Key Responsibility Areas
- Plan and coordinate records management activities.
- Provide a registry and records management service.
- Provide an electronic records management and scanning service for the unit.
- Supervise key personnel and ensure performance targets are achieved.
- Provide an appropriate procurement service and mitigate risks.
- Provide an appropriate financial service and section asset control.
- Source, provide, and disseminate functional information to relevant stakeholders.
- Conduct records management workshops for the unit to enforce the Municipal Registry/Records Procedures Manual and Records Management Policy.
- Provide reports and specific administrative requirements.
Competencies
- Written communication.
- Advice and guidance.
- Organizational awareness.
- Managing work.
- Information management.
- Service delivery orientation.
- Interpersonal relationships.
- Leadership.
- Team orientation.
- Coaching and mentoring.
Essential Requirements
- Diploma (NQF Level 6) in Records Management, or any other related and equivalent qualification.
- Computer Literacy.
- 3 Years relevant experience.
Preferred Requirements
- Bachelor’s degree (NQF Level 7) in Records Management or any other related and equivalent qualification.
- 4 Years relevant experience.
Remuneration and Benefits
- Housing Subsidy: Yes
- Leave: Yes
- Medical Aid: Yes
- Pension Fund: Yes
- 13th Cheque: Yes
- Remuneration: R 367 445.64 – R 476 964.12 per annum
Contact Information
- Contact Name: LILY TANDABANTU
- Contact Telephone: 031 3227701
Click on the link to apply for the Senior Administration Officer position in eThekwini municipality.
Policy
- Priority will be given to applicants who are underrepresented in terms of race, gender, and disability within the occupational level of the respective advertised posts.
- Persons with disabilities are strongly encouraged to apply.
- An employee may be deployed to any of the offices, depots, or workplaces of the municipality within its area of jurisdiction.
- Canvassing by councilors or officials in respect of these positions will lead to the disqualification of the applicants.
- Occupational assessments may be undertaken as part of the selection process.
- You shall be required to undergo a pre-engagement medical examination.
- Applicants who have not been contacted within three months from the closing date should consider themselves unsuccessful.